Document Capture and Workflow
Elevate Your Efficiency with Advanced Document Capture Systems
Efficient document management is crucial for modern organisations (both businesses and schools), and Next Tech Group offers state-of-the-art document capture systems designed to streamline your operations. Our solutions focus on automating data extraction, classification, and workflow integration, significantly enhancing productivity and reducing manual errors.
Key Features
Automated Data Capture
Our document capture systems utilise advanced technology to automatically extract data from scanned documents. This automation reduces the need for manual data entry, minimising errors and ensuring that your data is captured accurately and efficiently. With our solutions, you can easily convert physical documents into digital formats, making them readily accessible and searchable.
Document Classification
Organisation is a key component of efficient document management. Our document capture software automatically classifies documents based on predefined criteria, streamlining the organisation and retrieval processes. This feature allows your team to quickly locate and utilise necessary documents without wasting time on manual sorting.
Workflow Integration
Seamlessly integrate our document capture systems with your existing enterprise content management (ECM) systems, such as ELO, Filebound, and SharePoint. This compatibility ensures a smooth transition and maximises the efficiency of your document management system. By integrating with your current infrastructure, our solutions enhance your existing processes without requiring a complete overhaul.
Benefits
Enhanced Efficiency
Our document capture systems significantly enhance efficiency by reducing the need for manual tasks. Automated data capture and classification streamline your workflows, allowing your team to focus on more strategic activities. This increased efficiency translates into faster processing times and improved overall productivity.
Cost Savings
Implementing our document capture systems can lead to substantial cost savings. By reducing paper usage and improving document handling, you can cut down on the costs associated with printing, storing, and managing physical documents. Additionally, the reduction in manual tasks and errors further contributes to financial savings by freeing up resources for other critical functions.
Scalability
Our document capture systems are designed to grow with your business or school. Whether you are a small business, a large enterprise or a school of any size, our solutions can be scaled to fit your needs. This flexibility ensures that as your organisation expands, your document management system can adapt and continue to support your operations effectively.
Applications
Accounting and Legal Practices
Tailored solutions are available for specific industries like accounting and legal. In accounting, our document capture software streamlines the capture and classification of financial documents, enhancing accuracy and efficiency. Legal practices benefit from automated document handling, ensuring that critical legal documents are organised and easily accessible.
Education
A document management system streamlines school operations by organizing files, enhancing accessibility, and ensuring data security. It simplifies collaboration among staff, improves administrative efficiency, and reduces paper usage, promoting eco-friendliness. With centralized storage and easy retrieval, it empowers educators to focus more on teaching and less on paperwork, fostering a conducive learning environment.
General Business Use
Our document capture systems are versatile and can be applied across various business contexts. From human resources to customer service, our solutions improve document handling and workflow efficiency, making them an invaluable asset for any department.
How we work with you
Our aim is to understand your needs in order to provide outstanding service and cutting-edge technology. Whether it’s networking new office equipment or providing healthcare solutions at home, we’re here to help.
We will work with you to review the effectiveness of your technology and keep you up to date.
Did you know that our website now features “Ness”, our very own ChatBot?
Ness allows you to quickly resolve all sorts of queries that you might have including:
- log on-site service requests,
- understand and resolve simple error messages
- order consumables,
- submit meter reads,
- access training information
- obtain direct debit forms
- …and lots of other good stuff!
Just go to the ‘Chat with us’ icon in the bottom right-hand corner of this site…fill in some details…quickly get the answer you need from Ness…and get on with your day!